4 Indicators That It’s Time to Upgrade Your Salon POS System

Salons and spas require special point of sale (POS) features like walk-in management, appointment schedulers, customer relationship management (CRM), loyalty functions, reminders, online booking, payment processing and more. It doesn’t matter if you own a hair or nail salon, blow-out bar or a full-service spa, salon POS systems aren’t a “one and done” investment—they require upgrades to keep up with your industry and new client demands and expectations.

Do you have a fast salon POS system that engages clients at checkout, tracks clients via CRM, accepts any form of payment, facilitates loyalty programs and accepts appointments online? If they can’t do these things and extra seconds are adding up to longer wait times, then it’s time for an upgrade. Here are four signs it’s time for a refresh:

  1. Hardware is outdated and no longer compatible with new software

New functionalities designed to enhance customer service become available regularly, so your hardware needs to support these platforms. Watch for the signs that a hardware failure is imminent:  crashing, inexplicable component malfunctions, or software running slowly. Don’t wait until the system is offline, which means work slowdowns, data loss and longer wait times. Obviously, if your hardware is so old it can’t run new software, it’s time for a replacement. Set a regular schedule for evaluating salon POS system hardware to make sure all components are running well.

  1. Your existing system is not scalable

If growth and additional locations is your goal, it’s important to have a scalable system that allows you to easily add terminals and locations to your network. Scalability is also important if you need more checkouts temporarily, because once the terminal is added to the network, the device will be running the same solution with the same data accessibility. If your current solution isn’t scalable or you’ve been putting it off because it’s a hassle, it’s time for an upgrade.

  1. Your POS system doesn’t provide actionable data and analytics

A salon POS system should be a workhorse that makes your life easier. A few clicks should give you comprehensive reports that allow you to view sales, customer information, appointments and inventory data in real time. These systems also include a variety of reporting options that give you comprehensive intelligence by the shift, hour, day, week, month or year. Without this information, it’s impossible to optimize employee scheduling, see what products are in stock, what’s selling out and what’s ready for markdown. Without actionable data and analytics, you can’t make changes that will improve your business or maximize efficiency.

  1. Customer service is less than stellar

Constantly apologizing to customers because “the system is slow today” or making them wait to checkout is a poor finish to a relaxing massage, exciting new haircut or a fresh manicure. Your salon POS system should empower you to give each client personalized attention by tracking customer purchases and preferences and offering coupons, based on their buying habits. It should also facilitate loyalty programs, marketing initiatives and engage the customer during their final moments in the salon. However, if a fast (or slow, depending on your hardware) checkout is all you have to offer before your clients leave, then it’s time for an upgrade.

Even though there are other business changes you’d probably prefer to finance, your salon POS system needs regular TLC. In fact, not keeping your POS system current will cost you money and time and customer service will suffer. Don’t get caught off guard—monitor your salon POS system for signs of failure and address them right away.

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